⚡ vybe-automation — Lead Capture & Nurture Pipeline
RUNNING
247 Executions Today
∞ Always Running
Lead Capture
CRM Sync
WhatsApp Automation
Email Sequences
AI Chatbots
Invoice Generation
Report Scheduling
Make.com
n8n
GPT-4
Dashboard
247 Executions Today
∞ Always Running
Lead Capture
CRM Sync
WhatsApp Automation
Email Sequences
AI Chatbots
Invoice Generation
Make.com
n8n
GPT-4
Dashboard
∞
Automations running 24/7 for our clients
80%
Average time saved on manual tasks
<30s
Lead response time with our WA automation
3×
Average conversion lift with automated follow-up
Automation Types
What we automate.
🎯
01 // lead-capture
Lead capture & instant follow-up.
Every enquiry captured, qualified, and responded to in under 30 seconds automatically. No manual follow-up, no dropped leads, no missed revenue.
<30s
response time
💬
02 // whatsapp-automation
WhatsApp sequences that actually convert.
Build automated WhatsApp flows that nurture leads, confirm appointments and onboard customers — delivered through the official WhatsApp Business API so every message lands.
A custom-trained AI assistant that handles FAQs, qualifies leads, and books appointments 24/7 on your website or WhatsApp. Escalates to a human when it matters.
Every touchpoint — form fills, WhatsApp replies, email opens, sales calls — automatically logged, tagged and actioned in your CRM. Your pipeline updates itself.
Behaviour-triggered email flows that run without you. Personalised by AI based on what each lead has done — from first signup to closed deal.
7-day
avg. drip sequence
⚙️
06 // ops-automation
Back-office that runs itself.
Invoices, reports, social posts, Slack alerts, sheet sync — every repetitive task removed from your team's plate. Your back-end runs itself.
Google SheetsSlackInvoice generationNotionWorkflow automation
How It Works
A typical lead automation flow.
From first touchpoint to closed deal — fully automated, triggered by real behaviour.
📥
Lead Captured
A form submission, WhatsApp click, or chatbot inquiry instantly triggers the sequence
🔍
Qualify & Score
AI evaluates the lead against your criteria — scoring by intent, source and behaviour
⚡
Instant Response
A personalized WhatsApp message or email is delivered within 30 seconds
📊
CRM Updated
Deal created. Stage set. Team notified. Your CRM updates without anyone touching it
🔄
Nurture Loop
Automated follow-up sequences run until the lead replies, books, or converts
Make.com Workflows
Workflows Automation Engine
Make.com (formerly Integromat) is our primary platform for complex multi-step workflows. Thousands of app integrations, conditional logic, error handling, and real-time execution monitoring.
•1,500+ app integrations out of the box
•Conditional branching and logic filters
•Real-time execution monitoring
•Error handling and automatic retry
•Webhooks, scheduled, and manual triggers
•Data transformation and field mapping
AI & LLM Layer
Conversational AI
Your AI assistant learns your business — products, prices, FAQs, and your tone of voice. Installed on WhatsApp or your website and linked to your live systems, equipped to convert on day one.
•Trained on your brand knowledge base
•GPT-4 or Claude — your choice
•Connected to live inventory, pricing and calendar
•Smart human escalation triggers
•Conversation analytics and reporting
•Multilingual — BM, English, Mandarin
n8n — Self-Hosted Power
Private Workflow Infrastructure
For high-volume automation or data that must stay within your infrastructure — we deploy and operate a dedicated n8n instance on your own servers with full control and zero platform dependency.
•Unlimited executions at flat server cost
•Deployed on your own infrastructure
•Full data residency and regulatory compliance
•500+ integrations including custom HTTP endpoints
•Custom logic via code nodes
•Full setup, deployment and maintenance by us
ROI
What automation actually delivers.
⏱️
80%
Reduction in time spent on manual admin
// avg. across all clients
🚀
3×
Conversion lift with automated follow-up
// vs. manual response
💬
<30s
Lead response time with WA automation
// vs. 4hr industry avg.
💰
12×
Average ROI in the first 6 months
// automation vs. staff cost
Process
How we build your automation.
01
Automation Audit
We plot all the manual processes within your business — leads, follow-ups, admin and reporting — and identify the highest-ROI automation opportunities.
We build every automation flow graphically — triggers, conditions, actions and error paths — and walk you through it before a single line of code is written.
Week 1–2Flow DiagramTool SelectionClient Approval
03
Build & Integration
We build and integrate your automation flows across your existing tools, tying together APIs, error handling, and execution monitoring dashboards.
Every flow is tested on real data across all edge cases — empty inputs, failed payments, API timeouts — before being deployed to your production environment.
Week 3–4End-to-End TestingEdge CasesLoad Testing
05
Go Live & Monitor
We push to production, watch the first 48 hours of live executions, and fix issues as they arise. Real-time monitoring dashboard gives you full visibility of all runs.
Launch WeekExecution MonitorAlert Setup48hr Watch
06
Ongoing Optimisation
Automations evolve as your business, APIs, and platforms evolve. We oversee, support, and grow your systems on a retainer arrangement.
OngoingMonthly ReviewNew FlowsSystem Health
FAQ
Automation questions.
Do I need technical knowledge to use my automations?+
No. We build every automation to be monitored via a simple dashboard — you see executions, success rates, and any errors in plain language. For Make.com, we can also give you edit access if you want to tweak flows yourself. For n8n, we manage everything.
What happens if an automation breaks?+
Every flow has error handling and alerts configured. If something breaks, you get an immediate notification and we fix it — clients on retainer plans get same-day resolution. We also run daily health checks on all active automations.
Can you automate within systems we already use?+
Most likely yes. Make.com alone has 1,500+ integrations. If your tool has an API or webhook support, we can connect it. We've integrated everything from custom-built ERPs to legacy government systems via REST APIs.
Is the WhatsApp automation official or via unofficial methods?+
We only use the official WhatsApp Business API — this means messages are reliable, compliant, and won't get your number banned. Setup requires Meta Business verification, which we handle for you as part of the build.
How long does a typical automation build take?+
A Starter flow (1–2 automations) typically takes 1–2 weeks including testing. A full Growth system (5–8 flows + AI chatbot) takes 3–4 weeks. Enterprise projects are scoped individually but we always agree on a timeline before starting.
What are the ongoing platform costs?+
Make.com costs from USD 9/month depending on execution volume. WhatsApp API has per-message costs (approx RM 0.08–0.16 per conversation). n8n self-hosted has no per-execution cost — only server costs. We'll give you a full cost breakdown during scoping so there are no surprises.
Do you train the AI on our company's knowledge?+
Yes. Our AI chatbot setup includes a full knowledge base build — we index your website, product catalogue, FAQs, pricing, and any documents you provide. The AI is then prompted to stay strictly within that knowledge and escalate anything outside its scope to a human.
What's still manual in your business?
Tell us your most painful repetitive task and we'll show you exactly how to automate it — free of charge.
